Account Coordinator

Administrative for Univision
Phoenix, Arizona

posted on August 22, 2018


job posting:

JOB DESCRIPTION Job #: PHX-18-04 The Account Coordinator will assist Account Executives in transactional support and be responsible for the overall administrative duties. Key tasks include: entering orders, creating packages, assisting with make-goods, communicating commercial air times, coordinating ad copy, responding to incoming requests, getting credit approvals, following up on invoice discrepancies/collections, screen incoming calls and correspondence. This is a demanding position in a high pressure and fast pace environment involving all platforms (TV, Radio and Digital). Job Responsibilities Will be responsible for entering orders, creating packages, assisting with make-goods Responsible for communicating commercial air times, coordinating ad copy, and responding to incoming requests Responsible for getting credit approvals and following up on invoice discrepancies/collections Enter orders into Wide Orbit system and verifying accuracy Assist with avails, linking with historical rates, and creating packages/proposals for account executive approval Pulling daily pre-emption reports and contacting clients for make good approval Assist account executives with posting and pre-posting Responsible for receiving ad copy from client or production department and communicating air times to clients. Obtaining credit approval and creating profile for new accounts, responding to incoming requests Follow up with agencies and customers on invoice discrepancies and collections, general administrative tasks Represent Univision at Front Desk as needed. Greet customers and answer phone(s) directing callers to appropriate extension, answer questions, and note viewer. Ability to maintain confidential information Ability to multi-task and meet deadlines Other duties as deemed necessary MINIMUM QUALIFICATIONS Required Skills & Experience Proficiency in Excel, Word, PowerPoint, and Microsoft Outlook Strong analytical, organizational, verbal, and written communication skills Reliable work ethic and must be punctual Desired Skills & Experience Prior data entry and/or customer service experience Previous advertising/media experience and exposure to Nielsen Social media savvy Knowledge of Donovan, Media Ocean, Matrix, Concur, a plus Bilingual (English/Spanish) Eligibility Requirements Must be willing to work from office in Employment/education will be verified Must have unrestricted authorization to work in the United States


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expires on 11/20/2018